EOR for Recruitment: We Handle Employment, You Focus on Hiring
Your clients don’t want to deal with employee registration in Poland? As an Employer of Record, we take care of all legal and administrative matters for you, so you can focus on sourcing top talent.
We Solve Your Main Problems
Your clients don’t want to handle legal employment in Poland.
We take care of employee registration, contract signing, tax payments, and full compliance with Polish law. Your clients receive results without the hassle.
Challenges with taxes and legal compliance.
We manage all tax and administrative matters, including tax calculations, insurance contributions, and other obligations. Minimal risks for you and your clients.
Difficulties in scaling business and expanding to international markets.
With our service, your clients can easily hire employees in Poland without registering a company. This speeds up hiring processes and reduces administrative barriers.
Need for manual administration.
We handle all routine tasks: contract management, reporting, and payroll. You and your clients can focus on strategic goals rather than paperwork.
How to ensure timely payments to employees?
We guarantee on-time salary payments and social contributions. You can be sure that your clients' employees are satisfied and work without unnecessary stress.
As an employer, we offer additional services on favorable terms for employees and their families:
- For work under Umowa Zlecenie: We register ZUS for the entire family – starting from 456.47 PLN per month.
- Multisport cards for the whole family, a friend, and a pensioner – from 99 PLN per adult and 59 PLN per child.
- Medical care at the private LuxMed clinic – from 71 PLN per person and 220 PLN per family per month.
- AXA private insurance for foreigners – 30% discount for those applying for a residence permit under Umowa o dzieło.
How we work
- You submit an application.
- We select a convenient cooperation format and discuss the terms.
- We sign a cooperation agreement with you.
- Upon your request, we start invoicing your clients or your recruitment company.
- Once funds are credited to the EOR company’s account, we allocate amounts for tax and VAT payments, our commission, and any additional services for employees.
- Employees receive their compensation in a convenient way and in any currency within 1–2 days after the funds are credited to the EOR company’s account.
Why Choose Easy Start?
- Fast 24/7 technical support for any inquiries.
- We accept all types of currencies with accounts in PKO and Revolut banks.
- Favorable exchange rates.
- Legal support.
- Quick approval and signing of contracts.
- Assistance in obtaining a residence permit for foreign employees, including all necessary documents from us as the employer.
- Legal tax optimization down to 6% for certain professions.
- Transparent accounting included in the EOR company commission.
- No complicated platform for invoicing and contract management.
Check How Much an Employee Can Earn with Easy Start
Working through an EOR company in Poland is the most profitable legal solution for labor relations between Contractors and Clients across Europe and the USA.
Monthly Easy Start fee
Income tax
NET amount in the employee's account
Your total expenses
Monthly Easy Start fee
Income tax
NET amount in the employee's account
Your total expenses
One-time Easy Start fee
Income tax
NET amount in the employee's account
Your total expenses
The VAT amount depends on the description of services provided in the invoice; invoices for foreign contractors are excluded from VAT calculation.
Pricing and Terms
Prices are listed per employee.
Contact us to discuss discounts for bulk offers.
Comparative Table of Easy Start Rates vs. Running a Business
| FlexiProfit Plan | Freelancer | Freelancer + | Business activity (JDG or Spółka) | |
| Income tax | 6% or 9,6% | 6% or 9,6% | 6% or 9,6% | 8% – 32% |
| ZUS contributions | O PLN | O – 450 PLN | O – 450 PLN | 381,78 – 1594,19 PLN and more |
| B2B Contracts | ||||
| Accounting services | ||||
| Contract with the employer | ||||
| Legal support | ||||
| Advantages | ||||
| Contact with administrative offices | No | No | No | Yes |
| NFZ insurance | No | Optional | Optional | Yes |
You can offer your employees a more beneficial cooperation model without requiring them to open a company or sole proprietorship.
Cases and Examples of Working Through an EOR Company
Hiring an IT Specialist for a Client from the USA
A recruitment agency in Poland found a highly skilled IT developer for an American company who was working remotely from Warsaw. However, the US client did not want to register a legal entity in Poland or handle employment formalities.
With our EOR service, the agency delegated the employment process to us. We:
- Signed an employment contract in compliance with Polish law.
- Managed payroll processing, including taxes and social contributions.
- Issued invoices to the US client on behalf of the EOR company.
- The client hired an employee without dealing with bureaucracy.
- The agency successfully fulfilled its contract and strengthened its relationship with the client.
- The developer secured a legal job with full legal protection.
Mass Hiring for a Client from Germany
A recruitment agency received a request from a German logistics company to hire 50 temporary warehouse workers in Poland. The client needed a fast hiring process without opening a branch in Poland.
We stepped in as an EOR partner:
- Signed contracts with employees on behalf of our company.
- Managed payroll, taxes, and social contributions.
- Quickly handled the registration of all employees.
- The client launched operations with the team within two weeks.
- The agency successfully completed a large project and received positive feedback.
- All employees were officially hired and received timely payments.
Simplifying Administration for a UK Startup
A recruitment agency sourced several specialists from Poland for a startup in the UK. The client needed flexible hiring conditions: some employees worked on a contract basis, while others required full-time employment.
Our EOR service helped the agency offer flexible employment models:
- For full-time employees, we signed employment contracts.
- For contractors, we arranged legal work through B2B contracts.
- Managed all payments and documentation, including taxes and invoicing.
- The startup quickly launched its project with Polish specialists.
- The agency provided a flexible solution, strengthening collaboration with the client.
- All specialists were legally registered and received stable income.
Employing Staff for a Dutch Startup Under Umowa zlecenie
A recruitment agency in Poland sourced two specialists for a Dutch startup planning to test its product in the Central European market. The client was uncertain about long-term hiring and wanted to minimize commitments. Additionally, the startup was concerned about legal risks associated with terminating employment contracts (Umowa o pracę), such as:
- Complicated dismissal procedures.
- Potential severance payments.
- Strict labor regulations on leave, working hours, and compensation.
We suggested using a civil law contract (Umowa zlecenie), providing greater flexibility and fewer obligations:
- The employees were officially registered through our company under Umowa zlecenie, simplifying administrative processes and reducing legal risks.
- The client was not required to provide paid leave, sick pay, or other benefits mandatory under Umowa o pracę.
- Employment terms could be easily modified or terminated without complex procedures or severance payments.
- The startup tested its market hypotheses without long-term commitments.
- The recruitment agency provided a flexible and convenient solution, enhancing trust and client satisfaction.
- The employees received legal contracts and stable payments suitable for a temporary project.
Using a civil law contract (Umowa zlecenie) was the optimal solution for the client, allowing them to:
- Avoid complications with long-term employment.
- Reduce administrative and legal risks.
- Maintain flexibility in workforce management.
Our EOR service handled the entire process, from employee registration to payroll management, allowing both the recruitment agency and the client to focus on achieving their business goals.
FAQ
Employer of Record (EOR) for recruitment is a service that allows recruitment agencies and HR professionals to offer their clients legally compliant employee registration without the need to establish a legal entity in another country. We handle administrative tasks, including contract processing, tax management, and payroll administration.
EOR helps recruitment agencies:
- Expand their service offerings by providing employee registration.
- Reduce legal and tax risks for their clients.
- Facilitate mass hiring or temporary projects.
- Increase client trust and loyalty through comprehensive solutions.
Employment Contract (Umowa o pracę)
This type of contract is suitable for hiring employees (maximum initial term of 11 months, with renewals up to a total of 33 months), providing full social benefits, including paid leave, sick pay, maternity benefits, and other obligations. However, if the client company chooses to hire employees through EOR under an employment contract, additional costs must be considered.
Financial obligations for the client company include:
- Severance payments if the contract is terminated.
- Unforeseen expenses such as sick leave and vacation pay.
- Social security contributions (ZUS), pension, and health insurance fund payments.
- Legal obligations such as compliance with labor laws, termination procedures, and redundancy policies.
While more costly, Umowa o pracę provides:
- Full legal protection for the client.
- Attraction of qualified specialists who seek social security benefits.
- Ease of managing long-term projects with full legal compliance.
It is the best choice for companies looking for stable, long-term employment relationships.
Civil Law Contract (Umowa zlecenie)
This contract offers more flexibility for hiring employees, especially for temporary or project-based tasks. It has fewer obligations than an employment contract and reduces legal and financial risks.
- More adaptable to company needs and job scope.
- Clear work timelines without strict labor law requirements.
- Fewer social obligations (e.g., no mandatory paid leave or sick pay).
- Mandatory social security (ZUS) contributions only in specific cases.
- Easier termination without severance obligations.
Contract for a Specific Task (Umowa o dzieło)
This contract is ideal for collaboration focused on completing a specific task or delivering a particular result.
- Result-oriented: Payment is made only for completed work.
- No social security contributions (ZUS): This significantly reduces employer costs.
- Easy administration: No strict contract requirements, making the process simpler.
- Flexible terms: Suitable for short-term (1–3 months) or longer-term projects (up to 3 years).
Benefits for clients:
- Lower costs due to the absence of mandatory social contributions.
- Payment strictly based on results.
- Greater flexibility in managing projects.
- Minimal legal risks and easier contract termination.
Examples of tasks under Umowa o dzieło:
- Designing a logo or advertising banner.
- Developing software for a specific purpose.
- Preparing an analytical report or research paper.
B2B Contracts
For collaboration with independent contractors and entrepreneurs.
We:
- Ensure compliance with local labor laws.
- Manage tax and social security payments.
- Offer flexible employment formats (Umowa zlecenie, Umowa o dzieło, B2B) to reduce client liabilities.
- Provide legal support in case of disputes.
We fully manage payroll processing. Your clients pay us a fixed amount, and we handle all taxes, social contributions, and other obligations.
Yes, our service allows your clients from any country to hire employees in Poland without creating a legal entity. This is particularly useful for companies expanding into new markets.
Yes, we can quickly onboard a large number of employees, making it ideal for logistics, construction, and other industries requiring a high volume of workers.
We offer complete reports on:
- Payroll processing.
- Taxes and social contributions.
- Contracts and regulatory compliance.
Our service is suitable for various industries, including:
- IT and technology.
- Logistics and warehousing.
- Construction and manufacturing.
- Administrative and temporary staffing.
- Flexibility: Offer clients optimal employment solutions.
- Support: Legal and administrative assistance at every step.
- Time-saving: We handle all routine processes, freeing you up for strategic tasks.
- Increased trust: Provide comprehensive solutions for clients.
We provide:
- Legal employment registration.
- Tax and social contribution management.
- Payroll calculation and distribution.
- Support with compliance and reporting.
Any other questions?
We always welcome your questions and suggestions. Please fill out the form and we will try to respond to you as soon as possible.
