- When working under Umowa Zlecenie: we will arrange ZUS coverage for the entire family starting from just 456.47 PLN per month.
- Multisport cards for the whole family, friends, and retirees—starting at 99 PLN per adult and 59 PLN per child.
- Private medical care at Luxmed clinics from 71 PLN per person and 220 PLN per family per month.
- AXA private insurance for foreigners with a 30% discount for those applying for a residence permit under Umowa o dzieło.
Employer of Record Services (EOR) in Poland: Legally hire employees from Poland without establishing a legal entity
We help foreign companies quickly and safely hire employees in Poland. As your Employer of Record, we handle employment contracts, tax payments, and payroll management, ensuring full compliance with local regulations. Focus on growing your business, and we will ensure the legality and simplicity of all processes!
1
Official employment
Short-term or long-term contracts up to 3 years: Umowa o dzieło, Umowa zlecenie, B2B for employees.
Optimization of taxes and ZUS social contributions
Only 6–12% tax under Umowa o dzieło and 40% of all contributions under Umowa zlecenie.
Simple and fast invoicing
Through a personal manager or independently via our platform.
A single invoice
for the payment of all employee compensations.
VAT 0%
for incoming funds from outside Poland.
Electronic document management
Minimization of all paper document submissions (e.g., via DocuSign).
We solve your key challenges
No legal entity in Poland but need to hire employees?
We become your legal employer (Employer of Record) and take on all administrative and al responsibility for employees. There’s no need to open a branch or register a company in Poland—simply start working with local talent.
How to ensure compliance with Polish labor law?
We guarantee that all employment contracts, taxes, and social contributions are handled in full compliance with Polish regulations. This protects your company from fines and other legal risks.
How to simplify payroll and tax management?
We fully manage salary calculations and payments, as well as taxes and social contributions. Your employees get paid on time, and you avoid complex accounting.
How to avoid high costs when hiring employees in another country?
We offer optimal employment formats (Umowa zlecenie, Umowa o dzieło, or B2B contracts), allowing you to reduce tax burdens and personnel management expenses.
As an employer, we offer additional services on favorable terms for employees and their families
How we work
- You submit a request.
- We select the most convenient cooperation format for you and discuss the terms.
- We sign a B2B contract with you for the services provided by your employees.
- We issue a single invoice covering all expenses related to paying your contractors.
- Once the funds are received in the EOR company’s account, we allocate them to cover taxes, VAT, our service fee, and any additional services connected to employee benefits.
- Employees receive their compensation in their preferred currency within 1-2 days after the funds are credited to the EOR company’s account.
Why Easy Start?
- 24/7 responsive support for any inquiries.
- We accept all currencies, with accounts in PKO Bank and Revolut.
- Competitive exchange rates.
- Legal assistance.
- Fast approval and signing of contracts.
- Support in obtaining residence permits for foreign employees, providing all necessary documents from us as the employer.
- Legal tax optimization down to 6% for certain professions.
- Transparent accounting services included in the EOR company’s fee.
- No complicated platform for invoicing and contract management.
Check how much your employee will earn through Easy Start and how much your company will save
Working through an EOR company in Poland is the most cost-effective and legal solution for managing employment relationships between contractors and clients across Europe and the USA.
PLN
Monthly Easy Start fee
500
PLN
Income tax
600
PLN
NET amount in the employee's account
9024
PLN
Your total expenses
10000
+ VAT
PLN
Monthly Easy Start fee
400
PLN
Income tax
600
PLN
NET amount in the employee's account
8930
PLN
Your total expenses
10000
+ VAT
PLN
One-time Easy Start fee
0
PLN
Income tax
570
PLN
NET amount in the employee's account
8930
PLN
Your total expenses
10000
+ VAT
The VAT amount depends on the description of services provided in the invoice; invoices for foreign contractors are excluded from VAT calculation.
Pricing and Terms
Prices are listed per employee.
Contact us to discuss discounts for bulk offers.
FlexiProfit Plan
Simple invoicing: no subscription.
No subscription
Freelancer
Subscription (without legalization)
400 PLN
Freelancer+
Subscription (with legalization)
500 PLN
Premium
Premium package
700 PLN
Easy Start’s comparative pricing table with business activity management
| FlexiProfit Plan | Freelancer | Freelancer + | Business activity (JDG or Spółka) | |
| Income tax | 6% or 9,6% | 6% or 9,6% | 6% or 9,6% | 8% – 32% |
| ZUS contributions | O PLN | O – 450 PLN | O – 450 PLN | 381,78 – 1594,19 PLN and more |
| B2B Contracts | ||||
| Accounting services | ||||
| Contract with the employer | ||||
| Legal support | ||||
| Advantages | ||||
| Contact with administrative offices | No | No | No | Yes |
| NFZ insurance | No | Optional | Optional | Yes |
You can offer your employees a more beneficial cooperation model without requiring them to establish a company or register as sole proprietors.
Case Studies and Examples of Working Through an EOR Company
US IT Company Expands Its Team in Poland
Case 1
Situation:
An American IT company decided to hire developers and QA specialists in Poland for long-term work on their product. They identified several talented specialists, including professionals from Ukraine and Belarus who were already in Poland. However, the company faced a problem: they did not have a legal entity to hire the employees, and legalizing their stay posed challenges.
Solution:
We employed all the specialists as employees of our company, taking on all legal and administrative responsibilities. For the employees from Ukraine and Belarus, we facilitated the issuance of residence cards, legalizing their stay and work in Poland. The company continued working with the team directly without worrying about legal aspects.
Result:
- The team started working on the project within three weeks.
- Foreign specialists received their residence cards and the assurance of legal stay.
- The company avoided the costs and time required to establish a legal entity in Poland.
UK Startup Hires Data Analysts in Poland
Case 2
Situation:
A British fintech startup was searching for data analysts and machine learning specialists. They selected several candidates from Poland, including a talented analyst from Belarus. However, the startup had no legal entity and wasn’t ready to handle the administrative workload related to hiring and legalizing the foreign specialist’s stay.
Solution:
We took care of employing all the staff, including legalizing the Belarusian analyst through the issuance of a residence card. The startup was able to collaborate with the team as if it were part of their internal structure without dealing with taxes and legal formalities.
Result:
- The specialists started working on analytical tasks without delays.
- The foreign employee received a residence permit in Poland, ensuring stability in the collaboration.
- The startup focused on its projects without being distracted by administrative issues.
German IT Consulting Firm Builds a Team in Poland
Case 3
Situation:
A German IT consulting company won a long-term project for a European client and decided to form a remote team in Poland consisting of developers, DevOps engineers, and system administrators. The candidates included professionals from Poland, Ukraine, and India. However, the process of legalizing foreign workers in Poland was unclear to them, and registering a branch would have taken too much time.
Solution:
We handled the employment of the entire team, including assistance with residence cards for foreign specialists. We also set up a transparent payment and team administration process, allowing the company to operate without complications.
Result:
- The entire team started working on time.
- Foreign employees received residence permits and worked legally in Poland.
- The company avoided the complexities of registering a business in a new country.
American Startup Establishes a Development Center in Poland
Case 4
Situation:
An American startup chose to concentrate its product development in Poland due to the large pool of talented IT specialists. The selected candidates included developers from Poland and several programmers from Ukraine. The startup needed to start quickly but wasn’t prepared to handle company registration and the related administrative tasks.
Solution:
We took responsibility for employing the staff in Poland, including helping the Ukrainian programmers obtain residence cards. We also provided consultations on managing the remote team and offered full administrative support.
Result:
- The startup successfully launched the development center within a month.
- All specialists, including foreign employees, worked legally and received timely payments.
- The company focused on product development without getting bogged down in bureaucracy.
Dutch Fintech Company Hires UX/UI Designers in Poland
Case 5
Situation:
A fintech company from the Netherlands wanted to hire several Polish UX/UI designers for long-term collaboration. The team included candidates from Poland and a designer from Belarus who needed to legalize their stay in the country. The company wanted to avoid the legal responsibility of employing staff as they had no legal entity in Poland.
Solution:
We employed the entire team, providing full administration and payroll management. For the Belarusian designer, we assisted in obtaining a residence card, ensuring their stay and work in Poland were legal.
Result:
- The foreign designer received official status and could continue working in Poland.
- The company gained a long-term team of UX/UI designers without needing to open a branch.
- The fintech company focused on developing and implementing its solutions.
These case studies demonstrate how our EOR company helps foreign businesses hire employees residing in Poland (including foreign nationals), ensuring the legalization of their work and complete administrative management.
Any other questions?
We always welcome your questions and suggestions. Please fill out the form and we will try to respond to you as soon as possible.
FAQ
What is EOR and how does it work?
EOR (Employer of Record) is a service where we act as the official employer for your employees in Poland. We handle all formalities, including:
- Employee onboarding.
- Managing payroll, taxes, and social contributions.
- Ensuring compliance with Polish labor laws.
You work directly with your employees while we ensure their legal employment.
Who is this service for?
Our services are ideal for:
- Foreign companies registered outside of Poland that want to hire employees in Poland without establishing a legal entity.
- Startups testing their business model and needing quick hiring solutions.
- Companies looking to hire specialists from Ukraine, Belarus, India, and other countries living in Poland, with full legal status support.
Is it necessary to open an office or legal entity in Poland to hire employees?
No, there is no need to open a legal entity or office in Poland. We become your partner and take on all formal responsibilities related to hiring.
How do you assist with migrant legalization?
We fully support the process of obtaining work permits and residence cards (permits for stay) for your employees from Ukraine, Belarus, and other countries. This ensures their legal status and stable employment.
What types of specialists are commonly hired through your company?
We specialize in hiring highly qualified professionals, including:
- Software developers.
- Engineers and DevOps specialists.
- Data analysts and cybersecurity experts.
- Designers and UX/UI experts.
How do you formalize employment relationships?
We offer solutions fully compliant with Polish law. Depending on your business needs, we create long-term contracts that provide legal protection for both employees and employers.
How do you manage payroll and taxes?
We:
- Calculate and pay employee salaries.
- Handle taxes, social contributions, and fulfill all obligations with government authorities.
- Provide all necessary reports to you and your employees.
What are the benefits of EOR for foreign companies?
- Fast access to talent in Poland without the need to register a business.
- Simplified legalization of foreign employees.
- Minimization of administrative and tax complexities.
- Flexibility in managing human resources.
How quickly can employees start working?
The process typically takes 1 to 3 weeks, including the preparation of all necessary documents and permits.
How do you ensure compliance with Polish law?
We continuously monitor changes in Polish labor and tax regulations. All contracts, tax filings, and procedures comply with current standards, protecting you from fines and legal risks.
Companies from All Over the World Already Work with Us
We take pride in partnering with international companies that value the professionalism of Polish specialists. Among our clients are businesses from:
By partnering with us, companies from these countries have successfully hired specialists in Poland and are now implementing their projects, entrusting us with all administrative and legal matters. Join our network of partners and make hiring employees in Poland simple and efficient!
- USA: IT companies, startups, and large corporations seeking qualified developers and engineers.
- Canada: Tech startups, marketing agencies, and companies in the AI sector.
- Japan: Manufacturing companies and IT businesses interested in Polish talent for long-term projects.
- United Kingdom: Fintech and cybersecurity startups, and software development companies.
- Germany: Logistics and engineering companies, as well as representatives of the automotive industry.
- France: Marketing agencies, architectural firms, and digital solution developers.
- Netherlands: E-commerce and business process automation companies.
- Scandinavia (Sweden, Norway, Finland): Green startups, software development companies, and renewable energy projects.
- Switzerland: High-tech companies and firms specializing in financial solutions.
- Austria: Engineering and digital design projects.
- Lithuania and Latvia: Companies seeking Polish specialists for international projects.
- Ukraine and Belarus: Startups targeting the European market and hiring employees from Poland.
- Kazakhstan: Tech and consulting companies expanding into the EU market.
- UAE: Digital transformation and e-commerce companies hiring specialists from Poland.
- Singapore: Startups in blockchain, automation, and data analytics.
- Argentina and Brazil: IT companies developing international projects.
